How to Renew Import Export Code

The Import Export Code (IEC) is a unique 10-digit identification number issued by the Directorate General of Foreign Trade (DGFT) under the Ministry of Commerce and Industry, Government of India. It is mandatory for any individual or business entity engaged in international trade—whether importing goods into India or exporting Indian products abroad. While obtaining an IEC is a one-time registration process, it is not permanent. The code must be renewed periodically to remain active and legally compliant. Failure to renew the IEC can result in the suspension of international trade activities, delayed shipments, financial penalties, and loss of credibility with overseas partners.

Renewing the Import Export Code is not merely a bureaucratic formality—it is a critical operational requirement for sustaining global business continuity. In today’s interconnected global economy, where supply chains are complex and regulatory scrutiny is increasing, maintaining an active IEC ensures seamless clearance of goods at customs, eligibility for export incentives, and access to government schemes such as the Merchandise Export from India Scheme (MEIS) or the Service Export from India Scheme (SEIS). Moreover, banks and financial institutions require a valid IEC for processing foreign exchange transactions and Letters of Credit.

This guide provides a comprehensive, step-by-step walkthrough on how to renew your Import Export Code efficiently and without disruption. Whether you are a small-scale exporter, a medium-sized manufacturer, or a large multinational corporation operating in India, this tutorial will equip you with the knowledge, tools, and best practices needed to renew your IEC on time, avoid common pitfalls, and maintain uninterrupted trade operations.

Step-by-Step Guide

Renewing your Import Export Code is a digital process that can be completed entirely online through the DGFT portal. The procedure is straightforward if you follow the correct sequence and have all required documents ready. Below is a detailed, phase-by-phase guide to ensure a smooth renewal experience.

Step 1: Verify Your Current IEC Status

Before initiating the renewal process, confirm whether your IEC is still active. An expired IEC cannot be renewed—it must be re-activated or re-registered, which involves additional documentation and longer processing times. To check your status:

• Visit the official DGFT website: https://dgft.gov.in
• Navigate to the “IEC Services” section.
• Select “View IEC Status” and enter your IEC number and captcha.
• Review the validity date displayed on the screen.

If your IEC is valid for less than 60 days, begin the renewal process immediately. If it has already expired, you will need to apply for re-activation, which follows a different procedure involving a written application and possible scrutiny by DGFT authorities.

Step 2: Gather Required Documents

Renewal requires minimal documentation, but accuracy is essential. Ensure you have the following ready in digital format:

• Copy of your existing IEC certificate (PDF or scanned image)
• Valid PAN card of the applicant (individual or entity)
• Bank certificate confirming active current account (issued within the last 30 days)
• Identity proof of the authorized signatory (Aadhaar, passport, or driver’s license)
• Proof of business address (electricity bill, rent agreement, or property tax receipt)
• Digital signature certificate (DSC) of the authorized signatory (Class 2 or Class 3)

The bank certificate is particularly important. It must be issued on the bank’s official letterhead, signed and stamped by an authorized officer, and clearly state that the account is active and operational. Self-declared bank statements are not acceptable.

Step 3: Register or Log In to the DGFT Portal

If you already have an account on the DGFT portal, log in using your credentials. If you do not have an account:

• Go to https://dgft.gov.in
• Click on “Register” under the “IEC Services” section.
• Select “New User Registration” and fill in your details: PAN, email, mobile number, and business name.
• Verify your email and mobile via OTP.
• Create a strong password and complete registration.

Once registered, log in using your PAN and password. Ensure you are using a secure browser and avoid public or shared devices.

Step 4: Initiate the Renewal Application

After logging in:

• Go to “IEC Services” > “Renewal of IEC”.
• The system will auto-populate your existing IEC details. Verify all fields: business name, address, PAN, contact information.
• If any details have changed (e.g., business address, authorized signatory), you must update them before proceeding. Changes to legal name or PAN require a fresh IEC application.
• Click “Proceed” to begin the renewal form.

The form will ask for:

• IEC number
• Business category (manufacturer, trader, service provider)
• Principal activity
• Export and import turnover for the last financial year (optional but recommended)
• Bank account details linked to the IEC

Ensure all information matches your current business records. Inconsistencies may trigger a verification delay or rejection.

Step 5: Upload Documents

Upload each required document in the prescribed format:

• IEC certificate: PDF or JPG, under 2MB
• PAN card: PDF or JPG, clearly legible
• Bank certificate: PDF, on letterhead, with signature and stamp
• Identity proof: PDF or JPG
• Address proof: PDF or JPG

Do not upload screenshots of bank statements, handwritten letters, or unverified documents. The system will reject non-compliant files. Use a scanner or high-resolution mobile camera to ensure clarity.

Step 6: Apply Digital Signature

Before submitting the application, you must sign it using a valid Digital Signature Certificate (DSC). If you do not have a DSC:

• Visit a licensed Certifying Authority (CA) such as eMudhra, Sify, or nCode.
• Submit KYC documents (PAN, Aadhaar, address proof).
• Pay the applicable fee (typically ₹400–₹800 for Class 2 DSC).
• Receive your DSC via email or USB token.

Once you have the DSC:

• Install the DSC software on your computer.
• Connect the USB token (if applicable).
• Click “Sign Application” on the DGFT portal.
• Enter your DSC password and confirm the signature.

Without a valid digital signature, the application cannot be submitted. This step ensures the authenticity and legal validity of your renewal request.

Step 7: Submit and Track Application

After signing, click “Submit.” You will receive a confirmation message with a unique application reference number. Save this number for future reference.

The system will generate an acknowledgment receipt in PDF format. Download and store it securely. Processing typically takes 3 to 7 working days. You can track your application status by:

• Returning to the DGFT portal
• Navigating to “Track Application Status”
• Entering your IEC number and application reference number

You will receive email and SMS notifications at every stage: submission, verification, approval, and issuance of the renewed IEC.

Step 8: Download Renewed IEC Certificate

Once approved, the renewed IEC certificate will be issued electronically. You will receive an email notification with a link to download the updated certificate. The new certificate will bear the same IEC number but with an extended validity period—typically 5 years from the date of renewal.

Important: The renewed IEC certificate is valid only if downloaded and printed from the DGFT portal. Any photocopy or screenshot is not legally acceptable for customs or banking purposes.

Step 9: Update Internal Records and Stakeholders

After successfully renewing your IEC, take the following internal actions:

• Update your company’s official records and database with the new validity date.
• Notify your freight forwarders, customs brokers, and logistics partners.
• Inform your bank to update their records for foreign exchange transactions.
• Update your website, invoices, and export documentation with the renewed IEC validity.
• Share the new certificate with overseas buyers who may require proof of compliance.

Failure to update stakeholders may result in payment delays or shipment holds, even if your IEC is technically active.

Best Practices

Renewing your Import Export Code should not be treated as a last-minute task. Adopting proactive strategies ensures compliance, minimizes risk, and enhances operational efficiency. Below are industry-tested best practices for managing IEC renewal effectively.

Set Calendar Reminders 90 Days in Advance

Many businesses miss renewal deadlines because they assume the DGFT will send a reminder. The DGFT does not send automatic alerts. Set calendar reminders 90 days before expiration using tools like Google Calendar or Microsoft Outlook. Include multiple reminders: one at 90 days, one at 45 days, and a final one at 7 days. This buffer allows time to resolve document issues or DSC problems without rushing.

Keep Documents Digitally Organized

Create a dedicated folder on your cloud storage (Google Drive, Dropbox, or OneDrive) labeled “IEC Renewal Documents.” Store all required files in standardized formats: scanned PAN, bank certificate, address proof, and DSC backup. Label files clearly: “PAN_ABCExports.pdf,” “BankCert_2024.pdf.” This saves time during renewal and simplifies audits or inspections.

Renew Before Expiry, Not After

Never wait until your IEC expires. Once expired, you must apply for re-activation, which involves submitting a formal letter, providing justification for the lapse, and possibly undergoing additional scrutiny. Re-activation can take 15–30 days and may attract penalties if the lapse exceeds 6 months. Renewing before expiry is faster, cheaper, and hassle-free.

Use a Valid Digital Signature Certificate

Many applicants face rejection because they use an expired or improperly installed DSC. Check your DSC validity annually. Most DSCs are valid for 1–2 years. Renew your DSC before it expires to avoid delays. Always test your DSC with the DGFT portal a few days before renewal to confirm compatibility.

Verify Bank Account Details

Your IEC must be linked to an active current account in the name of the business. If your business has changed banks or account numbers, update the details in your IEC profile before renewal. Using an inactive or closed account will cause rejection. Confirm with your bank that the account is operational and eligible for international transactions.

Keep a Backup of the Renewed Certificate

After downloading your renewed IEC certificate, save at least three copies:

• One on your computer
• One on cloud storage
• One printed and signed

Printed copies are required for customs documentation, shipping labels, and bank submissions. Never rely solely on digital copies—physical copies are often requested at ports or during audits.

Monitor DGFT Notifications

Subscribe to the DGFT newsletter and follow their official social media channels. Policy changes, portal updates, or temporary outages are often announced here. For example, in 2023, the DGFT temporarily suspended renewals for 48 hours due to system migration. Staying informed helps you avoid missed deadlines during such disruptions.

Train Your Team

If your business has multiple employees handling exports or imports, ensure at least one person is trained in IEC renewal procedures. Create a simple internal SOP (Standard Operating Procedure) document with screenshots and checklists. This ensures continuity if the primary officer is on leave or leaves the company.

Avoid Third-Party Intermediaries

Many online agencies offer “IEC renewal services” for a fee. While some are legitimate, many overcharge or provide outdated advice. The entire process is free and fully online. Avoid paying for services you can complete yourself in under 30 minutes. Save money and retain control over your compliance.

Tools and Resources

Leveraging the right tools and official resources can significantly simplify the IEC renewal process. Below is a curated list of essential tools, platforms, and official links to support your renewal efforts.

Official DGFT Portal

https://dgft.gov.in – The sole authoritative source for IEC registration, renewal, and verification. Always use this site directly—avoid third-party portals claiming to offer DGFT services.

Digital Signature Certificate (DSC) Providers

Choose a licensed Certifying Authority (CA) under the Controller of Certifying Authorities (CCA), Government of India:

• eMudhra – Popular for ease of use and fast issuance
• Sify eSign – Trusted by large enterprises
• nCode – Offers both USB and cloud-based DSC
• TCS eSign – Integrated with enterprise systems

Compare pricing, validity period, and customer support before selecting a provider.

Document Scanning and PDF Tools

Use reliable tools to convert physical documents into clean, searchable PDFs:

• Adobe Scan (Mobile App) – Converts photos into high-quality PDFs with OCR
• Microsoft Lens – Free app for iOS and Android with auto-crop and enhancement
• Smallpdf – Online tool to compress, merge, or convert files

Ensure scanned documents are under 2MB and in JPG or PDF format as required by the DGFT portal.

Cloud Storage and File Management

Organize your documents using cloud platforms:

• Google Drive – Free 15GB storage; easy sharing
• Dropbox – Strong encryption; ideal for sensitive documents
• OneDrive – Integrated with Microsoft Office

Create folders named: “IEC Renewal 2024,” “Bank Certificates,” “DSC Backups,” etc.

Calendar and Reminder Apps

Use digital calendars to automate renewal alerts:

• Google Calendar – Set recurring events with email/SMS reminders
• Microsoft Outlook – Sync with business email; set task reminders
• TickTick – Task manager with calendar integration

Set recurring reminders every 5 years to renew your IEC automatically.

Official Government Resources

Refer to these official documents for policy clarity:

• IEC Guidelines – Full policy framework
• DGFT FAQs – Answers to common renewal issues
• DGFT Notices – Updates on system changes or deadlines

Bookmark these links for quick reference during renewal.

Export Documentation Templates

Download standardized templates for invoices, packing lists, and shipping documents from:

• CBIC Portal
• FIEO – Federation of Indian Export Organizations

These templates ensure your export documents align with IEC requirements and customs regulations.

Real Examples

Understanding real-world scenarios helps contextualize the renewal process and highlights the consequences of neglecting compliance. Below are three detailed case studies of businesses that successfully renewed—or failed to renew—their Import Export Code.

Case Study 1: Success Story – TechExport Solutions Pvt. Ltd.

TechExport Solutions, a mid-sized exporter of electronic components based in Bengaluru, had an IEC expiring on June 30, 2023. Their compliance officer set a reminder 90 days in advance. On March 15, they gathered all documents: updated bank certificate, valid DSC, and PAN. They logged into the DGFT portal on April 5, uploaded files, signed with DSC, and submitted. Within 5 days, the renewed IEC was issued with validity until June 30, 2028.

They immediately updated their invoices, website, and logistics partners. When a major U.S. client requested proof of IEC validity for a new order in July, they provided the digital certificate instantly. The shipment cleared customs without delay, and the client renewed their contract for another year.

Case Study 2: Near Miss – AgriGrow Traders

AgriGrow Traders, a small exporter of organic spices from Kerala, waited until the last week before their IEC expired on August 15, 2023. On August 10, they attempted renewal but discovered their DSC had expired in June. They rushed to apply for a new one, but the CA required 7 days for processing due to high demand.

By August 18, their IEC was expired. They had to submit a re-activation application with a written explanation for the lapse. The DGFT requested additional documentation, including audited financial statements. The process took 22 days. During this time, two export shipments were held at the port, resulting in ₹4.2 lakh in demurrage charges and a damaged reputation with their buyer.

After re-activation, they implemented a quarterly compliance checklist and now renew their IEC 120 days in advance.

Case Study 3: Consequence of Negligence – GlobalFashions LLP

GlobalFashions LLP, a fashion apparel exporter, assumed their IEC was automatically renewed. They had not filed returns or engaged in exports for over two years and did not monitor their IEC status. Their IEC expired on January 1, 2023. In March, they received an order from a UK buyer and attempted to ship.

The bank refused to issue a Letter of Credit without a valid IEC. The courier service rejected the shipment. The buyer canceled the order and demanded compensation for breach of contract. The company lost ₹18 lakh in revenue and was blacklisted by two major freight forwarders.

It took them 45 days to re-activate their IEC. They now have a dedicated compliance officer and automated reminders for all statutory renewals.

FAQs

Is there a fee to renew the Import Export Code?

No, there is no government fee for renewing the Import Export Code. The entire process is free on the DGFT portal. Beware of third-party websites charging ₹500–₹2,000 for “renewal services”—these are unnecessary.

Can I renew my IEC if I haven’t exported or imported anything in the last year?

Yes. IEC renewal does not depend on trade activity. Even if your business has been inactive, you must renew the IEC to keep it valid. Failure to renew will result in deactivation, regardless of turnover.

What happens if I don’t renew my IEC on time?

If your IEC expires, you lose the legal right to import or export goods. Banks will block foreign transactions, customs will hold shipments, and you will be ineligible for export incentives. Re-activation requires additional documentation and can take up to 30 days.

Can I renew my IEC if my business address has changed?

You can update your business address during renewal, provided the legal entity name and PAN remain unchanged. Upload proof of the new address (electricity bill, rent agreement, etc.). If the legal name or PAN has changed, you must apply for a new IEC, not renewal.

Do I need to renew my IEC if I am only importing and not exporting?

Yes. The IEC is required for both import and export activities. Whether you are importing raw materials or exporting finished goods, a valid IEC is mandatory under the Foreign Trade Policy.

How long is the validity of a renewed IEC?

A renewed IEC is valid for five years from the date of renewal. The original validity period does not carry forward. For example, if your IEC expired on December 31, 2023, and you renew it on November 15, 2023, the new validity will be November 15, 2023, to November 14, 2028.

Can I use the same DSC for renewal that I used for initial registration?

Yes, as long as the DSC is still valid and registered under your PAN. Check the expiry date of your DSC before renewal. If it has expired, you must obtain a new one.

What if I lose my IEC certificate?

If you lose your physical or digital copy, you can download a fresh copy from the DGFT portal after logging in. Go to “View IEC Certificate” and download the latest version. It will have the same IEC number and validity.

Can a sole proprietor renew their IEC?

Yes. Sole proprietors can renew their IEC using their personal PAN. The business name and address must match the details registered at the time of initial IEC issuance.

Is IEC renewal mandatory for service exporters?

Yes. Service Export from India Scheme (SEIS) beneficiaries and any entity providing cross-border services (IT, consulting, design, etc.) must hold a valid IEC to claim benefits and receive foreign payments.

Conclusion

Renewing your Import Export Code is not a complex task, but it is a critical one. In an era where global trade regulations are tightening and compliance is non-negotiable, maintaining an active IEC is fundamental to the survival and growth of any business engaged in international commerce. The process—though digital and straightforward—demands attention to detail, timely action, and proactive management.

By following the step-by-step guide outlined in this tutorial, adopting the best practices, utilizing the recommended tools, and learning from real-world examples, you can ensure your IEC remains valid without disruption. Avoid the pitfalls of procrastination, outdated documents, or reliance on intermediaries. The DGFT portal is designed for ease of use—take full advantage of it.

Remember: Your IEC is more than a number. It is your gateway to global markets, your proof of legitimacy, and your shield against operational risks. Renew it early, renew it correctly, and renew it with confidence. The future of your international trade depends on it.