How to Link UAN With Aadhaar

Linking your Universal Account Number (UAN) with your Aadhaar card is a mandatory step for millions of employees enrolled in the Employees’ Provident Fund Organization (EPFO) in India. This integration ensures seamless verification of identity, prevents fraudulent claims, enables faster processing of withdrawals and transfers, and aligns your provident fund records with the government’s digital identity ecosystem. With the increasing emphasis on digital governance and financial transparency, linking UAN with Aadhaar is no longer optional—it’s a critical requirement for accessing EPFO services efficiently.

The UAN is a 12-digit unique identifier assigned to every EPF member, consolidating all their provident fund accounts under a single number, regardless of job changes. Aadhaar, on the other hand, is the 12-digit unique identification number issued by the Unique Identification Authority of India (UIDAI). By linking these two, the EPFO can authenticate your identity using biometric or demographic data, reducing discrepancies, eliminating duplicate accounts, and ensuring accurate credit of contributions from employers.

Failure to link your UAN with Aadhaar may result in delayed or rejected claims for withdrawal, pension, or transfer. It can also hinder your ability to access online services such as the EPFO Member Portal, UMANG app, or the EPFO’s e-Sewa portal. Moreover, employers are required to verify Aadhaar linkage during payroll processing, making compliance essential for both employees and organizations.

This guide provides a comprehensive, step-by-step walkthrough on how to link your UAN with Aadhaar, along with best practices, tools, real-world examples, and answers to frequently asked questions. Whether you’re a new employee, a job changer, or someone who missed the initial linkage deadline, this tutorial will equip you with the knowledge to complete the process accurately and efficiently.

Step-by-Step Guide

Prerequisites for Linking UAN with Aadhaar

Before initiating the linking process, ensure you have the following:

• Your 12-digit UAN (found on your salary slip, EPF passbook, or previous communication from EPFO)
• Your 12-digit Aadhaar number
• A mobile number registered with Aadhaar (this is mandatory for OTP verification)
• Access to the internet via a desktop, laptop, or smartphone
• Your EPFO member portal login credentials (username and password)

If your mobile number is not registered with Aadhaar, visit the nearest Aadhaar enrollment center to update your details. Without a verified mobile number, OTP-based authentication will fail, and the process cannot be completed.

Method 1: Linking via EPFO Member Portal (Recommended)

The EPFO Member Portal is the most reliable and widely used method to link UAN with Aadhaar. Follow these steps carefully:

1. Open your web browser and navigate to https://unifiedportal-mem.epfindia.gov.in.
2. Click on the “Member Login” button located on the homepage.
3. Enter your UAN and password. If you’ve forgotten your password, click on “Forgot Password” and follow the OTP-based recovery process using your registered mobile number.
4. Once logged in, you’ll be directed to your dashboard. Look for the “Manage” tab on the top navigation menu and click on it.
5. From the dropdown menu, select “KYC”.
6. On the KYC page, you’ll see a list of documents you can link: Aadhaar, PAN, Bank Account, and Passport.
7. Under the Aadhaar section, enter your 12-digit Aadhaar number in the provided field.
8. Click the “Save” button.
9. A confirmation message will appear: “Aadhaar details saved successfully. Awaiting approval.”
10. Wait for an OTP to be sent to your mobile number registered with Aadhaar.
11. Enter the OTP in the field provided and click “Submit”.
12. Once verified, the status will update to “Verified” under the Aadhaar section.

It may take up to 24–48 hours for the system to fully sync and reflect the linkage in all EPFO records. You can check the status anytime by returning to the KYC section on your dashboard.

Method 2: Linking via UMANG App

The UMANG (Unified Mobile Application for New-age Governance) app, developed by the Government of India, provides a convenient mobile-based option for linking UAN with Aadhaar. Here’s how:

1. Download and install the UMANG app from the Google Play Store or Apple App Store.
2. Open the app and select “EPFO” from the list of services.
3. Click on “e-KYC Services”.
4. Choose “Link UAN with Aadhaar”.
5. Enter your UAN and click “Proceed”.
6. You will be redirected to the EPFO authentication page. Enter your UAN and password again if prompted.
7. On the next screen, enter your 12-digit Aadhaar number.
8. Click “Send OTP”.
9. Enter the OTP received on your Aadhaar-registered mobile number.
10. Click “Submit”.
11. Upon successful verification, you’ll see a confirmation message: “Your UAN has been successfully linked with Aadhaar.”

Ensure you have a stable internet connection and that your device’s date and time settings are correct. Incorrect system time can cause OTP validation failures.

Method 3: Linking via SMS (Limited Availability)

While not universally available, some regions support SMS-based linking for users who lack internet access. This method is applicable only if your employer has enabled the feature and your mobile number is registered with both EPFO and UIDAI.

To use this method:

1. Compose an SMS in the following format: EPFOAadhaar <UAN> <Aadhaar>
2. Send it to 7738299899.
3. You will receive an OTP on your registered mobile number.
4. Reply to the SMS with the OTP within 10 minutes.
5. If verified, you’ll receive a confirmation SMS: “UAN [Your UAN] linked with Aadhaar successfully.”

Note: This method is being phased out in many states. Always verify availability with your employer or local EPFO office before attempting.

Method 4: Linking via EPFO Office (Offline Process)

If you’re unable to complete the process online due to technical issues, outdated records, or lack of mobile registration, you can visit the nearest EPFO office in person.

1. Carry your original Aadhaar card and a photocopy.
2. Bring your UAN details, a copy of your EPF passbook, and a government-issued photo ID (e.g., driving license, passport).
3. Fill out the “Aadhaar Linking Form” (available at the office or downloadable from the EPFO website).
4. Submit the form along with the documents to the EPFO officer.
5. The officer will verify your details and initiate the linkage manually in the system.
6. You’ll receive an acknowledgment receipt with a reference number.
7. Follow up after 5–7 working days to confirm the linkage status via the Member Portal.

This method is time-consuming and should be used only as a last resort. Always try the online methods first.

Best Practices

Verify Mobile Number Registration with Aadhaar First

Before attempting to link UAN with Aadhaar, confirm that your mobile number is registered with UIDAI. Visit https://myaadhaar.uidai.gov.in and use the “Verify Mobile Number” option. If it’s not registered, visit an enrollment center or use the “Update Mobile” service via the UIDAI portal (requires biometric authentication). Without this step, OTPs won’t reach you, and all online methods will fail.

Use a Single Mobile Number for All Services

Ensure that the mobile number linked to your Aadhaar is the same one registered with EPFO. If you’ve changed your number recently, update it with both UIDAI and EPFO. Mismatched numbers are a leading cause of failed verifications.

Keep Your UAN and Aadhaar Details Accurate

Ensure that your name, date of birth, and gender on your Aadhaar card exactly match the details in your EPFO records. Even minor discrepancies—such as a middle name on one document and not the other—can trigger verification failures. If there’s a mismatch, update your EPFO profile first via the Member Portal under “Update Personal Details,” then proceed with Aadhaar linking.

Link Early, Avoid Last-Minute Rush

Many employees wait until they need to withdraw funds or transfer their EPF balance to realize they haven’t linked their Aadhaar. This leads to delays during critical financial moments. Make it a habit to complete the linkage within 30 days of joining a new job or receiving your UAN.

Save Confirmation Screens and Receipts

After successful linkage, take a screenshot of the “Verified” status on the EPFO portal or save the confirmation SMS. This serves as proof in case of system errors or disputes. Keep these records for at least three years.

Link All Previous UANs if You’ve Changed Jobs

If you’ve worked with multiple employers, you may have multiple UANs. The EPFO system allows only one active UAN. Use the “One Person One UAN” feature on the Member Portal to merge all your old accounts under your current UAN. Once merged, link the consolidated UAN with Aadhaar. Failing to do so may result in fragmented records and loss of benefits.

Enable Two-Factor Authentication on EPFO Portal

For added security, enable two-factor authentication (2FA) on your EPFO account. This prevents unauthorized access to your fund details, especially after linking sensitive documents like Aadhaar.

Check Linkage Status Regularly

Log into your EPFO account every three months to verify that your Aadhaar status remains “Verified.” Occasionally, system glitches or data mismatches can cause the status to revert. Early detection prevents surprises during claim processing.

Tools and Resources

Official EPFO Member Portal

https://unifiedportal-mem.epfindia.gov.in

This is the primary platform for managing your EPF account. It allows you to view contribution history, download passbooks, update KYC details, and link Aadhaar. Always use this official site—avoid third-party portals that may collect your data.

UMANG App

Available on Android and iOS, the UMANG app integrates multiple government services, including EPFO. It’s ideal for users who prefer mobile access. Download from official app stores only.

UIDAI Official Website

https://uidai.gov.in

Use this site to verify your Aadhaar details, update your mobile number, check Aadhaar status, or locate enrollment centers. The “My Aadhaar” section provides tools for self-service updates.

EPFO e-Sewa Portal

https://esewa.epfindia.gov.in

Employers use this portal to file monthly returns and update employee data. Employees can access limited details here, but for personal linkage, always use the Member Portal.

EPFO Mobile App (EPFO Member App)

EPFO has launched a dedicated mobile application for members. It offers push notifications for contributions, claim status, and KYC updates. Available on Google Play and Apple App Store.

EPFO Helpline (For Technical Support Only)

While not a direct service channel, the EPFO provides a technical support email: helpdesk@epfindia.gov.in. Use this for reporting portal errors, not for linkage requests. Do not share your UAN or Aadhaar number via email unless initiated by EPFO.

QR Code Scanner Tools

If your Aadhaar card has a QR code, use a trusted QR scanner app (like Aadhaar QR Reader by UIDAI) to extract your demographic data. This ensures accurate entry when manually inputting your details on the EPFO portal.

Browser Extensions for Form Autofill

Use secure browser extensions like Bitwarden or LastPass to store your UAN and Aadhaar number. This prevents typos and speeds up the linking process. Never store sensitive data in unencrypted notes or cloud folders.

Real Examples

Example 1: Priya, New Employee in Bengaluru

Priya joined a tech startup in Bengaluru in January 2024. Her employer provided her UAN on her first payslip. She received an email from EPFO advising her to link her Aadhaar within 60 days. Priya followed Method 1:

• She visited the EPFO portal and logged in using her UAN and default password (provided in the welcome email).
• She navigated to the KYC section and entered her Aadhaar number.
• She received an OTP on her mobile number (which she had verified with UIDAI two weeks earlier).
• After submitting the OTP, her status changed to “Verified” within 15 minutes.

Two weeks later, she applied for a partial withdrawal for medical treatment. Her claim was processed and approved in 48 hours, thanks to the Aadhaar linkage. She saved two weeks of waiting time compared to colleagues who had not linked their Aadhaar.

Example 2: Rajesh, Job Changer in Hyderabad

Rajesh had worked at two companies in the last five years and had two UANs. He was unaware of the “One Person One UAN” rule. When he tried to link his current UAN with Aadhaar, the system showed an error: “Multiple UANs detected.”

He resolved this by:

• Logging into the EPFO portal and selecting “One Person One UAN” under the “Manage” tab.
• Entering his previous UAN and employer details.
• After verification, his old account was merged into his current UAN.
• He then proceeded to link his Aadhaar with the consolidated UAN.

Without this step, he would have lost access to ₹1.8 lakhs in accumulated EPF balance from his first job.

Example 3: Meena, Retiree in Jaipur

Meena retired in 2023 and applied for her EPF withdrawal. Her claim was rejected because her Aadhaar was not linked. She lived in a rural area with limited internet access.

She visited the nearest EPFO office with her Aadhaar card, pension letter, and EPF passbook. The officer manually verified her documents and submitted the linkage request on her behalf. After five days, she received an SMS confirming the linkage. Her withdrawal was processed the next week.

Meena later shared her experience with her community, helping 12 other retirees complete the same process.

Example 4: Failed Attempt Due to Name Mismatch

Arjun tried linking his UAN with Aadhaar but received an error: “Name mismatch between EPFO and UIDAI records.”

His EPFO profile listed his name as “Arjun Kumar Singh,” but his Aadhaar card showed “Arjun K. Singh.” He:

• Logged into the EPFO portal and updated his name to match his Aadhaar: “Arjun K. Singh.”
• Submitted the change and waited 48 hours for approval.
• Then attempted Aadhaar linkage again—this time successfully.

This example highlights the importance of consistent naming conventions across documents.

FAQs

Is it mandatory to link UAN with Aadhaar?

Yes, it is mandatory under EPFO guidelines. Without Aadhaar linkage, you cannot process EPF withdrawals, transfers, or pension claims online. Employers are also required to verify Aadhaar linkage for payroll compliance.

What happens if I don’t link my UAN with Aadhaar?

Your EPF claims will be rejected or delayed. You won’t be able to use online services like the EPFO portal or UMANG app for balance checks or transfers. Your employer may also flag your records as incomplete, affecting payroll processing.

Can I link Aadhaar to UAN without a mobile number?

No. An OTP sent to your Aadhaar-registered mobile number is mandatory for verification. If you don’t have a registered mobile number, update it via UIDAI before proceeding.

How long does it take to link UAN with Aadhaar?

Online methods typically take 5–30 minutes to complete. However, verification by EPFO’s backend system may take up to 48 hours. Offline methods may take 5–7 working days.

Can I link multiple Aadhaar cards to one UAN?

No. Each UAN can be linked to only one Aadhaar card. If you have multiple Aadhaar cards, you must first deactivate the duplicates via UIDAI before proceeding.

What if my Aadhaar details don’t match my EPFO profile?

Update your EPFO profile first. Go to the “Update Personal Details” section under the “Manage” tab. Submit the corrected name, date of birth, or gender. Wait for approval (usually 2–3 days), then proceed with Aadhaar linkage.

Can I link Aadhaar for my family members using my UAN?

No. UAN is an individual account identifier. Each family member must have their own UAN and link their own Aadhaar. Spouses or dependents cannot use your UAN for EPF benefits.

Is there a fee for linking UAN with Aadhaar?

No. The EPFO does not charge any fee for linking UAN with Aadhaar. Any website or agent asking for payment is fraudulent.

Can I link Aadhaar if I’m a non-resident Indian (NRI)?

Yes, NRIs can link their UAN with Aadhaar if they hold a valid Aadhaar card. If you don’t have Aadhaar, you may need to visit India to enroll or use the “Overseas Indian” option on the UIDAI portal.

What should I do if I get an “Invalid OTP” error?

Check that you’re entering the OTP sent to your Aadhaar-registered number. If you’ve changed your number recently, update it with UIDAI. Also, ensure your phone’s time is synced correctly. If the issue persists, wait 10 minutes and retry.

Can I unlink Aadhaar from UAN after linking?

No. Once linked, Aadhaar cannot be unlinked unless there is a verified error in the data (e.g., wrong Aadhaar number entered). In such cases, contact EPFO support with documentary proof.

Will linking Aadhaar affect my EPF withdrawal limit?

No. Linking Aadhaar does not change your withdrawal eligibility. It only speeds up processing and ensures authenticity. Withdrawal rules remain governed by EPFO regulations.

What if I lose my Aadhaar card after linking?

Linkage remains valid even if you lose your physical card. Your Aadhaar number is stored digitally in EPFO’s system. You can retrieve your Aadhaar details using your enrollment ID or registered mobile number on the UIDAI portal.

Conclusion

Linking your UAN with Aadhaar is a simple yet crucial step that ensures your hard-earned provident fund savings remain secure, accessible, and efficiently managed. In today’s digital-first financial environment, this linkage is not merely a formality—it’s a foundational requirement for leveraging the full benefits of India’s social security infrastructure.

By following the step-by-step methods outlined in this guide, you can complete the process quickly and without hassle. Whether you choose the EPFO Member Portal, the UMANG app, or an offline visit, the key is to act early, verify your details accurately, and keep your records updated.

Remember, the benefits of linkage extend beyond convenience. It ensures faster claim settlements, eliminates duplicate accounts, prevents fraud, and aligns your financial identity with the nation’s digital framework. For employees, it means peace of mind. For employers, it means compliance and efficiency.

Don’t wait until you need to withdraw funds or transfer your account. Take a few minutes today to verify your Aadhaar status, ensure your mobile number is registered, and complete the linkage. Your future self—whether retiring, relocating, or facing an emergency—will thank you.

Stay informed, stay proactive, and make the most of your EPF benefits through seamless digital integration. Your financial security begins with a single click—or a single SMS.