How to Check IEC Status

The Import-Export Code (IEC) is a unique 10-digit identification number issued by the Directorate General of Foreign Trade (DGFT) under the Ministry of Commerce and Industry, Government of India. It is mandatory for any individual or business entity engaging in international trade—whether importing goods into India or exporting goods from India. Without a valid IEC, customs clearance and banking transactions related to foreign trade cannot be processed.

Checking the status of your IEC application or verifying the validity of an existing IEC is a critical step in ensuring uninterrupted international trade operations. Whether you’re a startup entering the global market for the first time or an established exporter managing multiple shipments, knowing the current status of your IEC helps prevent delays, penalties, or disruptions in supply chains. This guide provides a comprehensive, step-by-step walkthrough on how to check IEC status, along with best practices, essential tools, real-world examples, and frequently asked questions to empower you with complete confidence in managing your import-export compliance.

Step-by-Step Guide

Verifying your IEC status is a straightforward process that can be completed entirely online through the official DGFT portal. Below is a detailed, sequential guide to help you check your IEC status with precision and ease.

Access the Official DGFT Portal

The first step is to navigate to the official website of the Directorate General of Foreign Trade. Open your preferred web browser and type in the URL: https://dgft.gov.in. Ensure you are visiting the correct government domain to avoid phishing or fraudulent sites. Look for the HTTPS protocol and the official government seal to confirm authenticity.

Navigate to the IEC Services Section

Once on the homepage, locate the “Services” tab in the main navigation menu. Hover over it to reveal a dropdown list. From the options displayed, click on “IEC Services.” This section is specifically designed for applicants and existing holders to manage their Import-Export Code-related activities, including application submission, modification, and status tracking.

Select “Check IEC Status”

Within the IEC Services section, you will find several options such as “Apply for IEC,” “Modify IEC,” and “Check IEC Status.” Click on the “Check IEC Status” link. This will redirect you to a dedicated page where you can enter your identification details to retrieve your IEC status.

Enter Your IEC Number or PAN

You have two options to search for your IEC status:

• IEC Number: If you already have your 10-digit IEC code, enter it in the designated field. This is the most direct method and returns instant results.
• PAN Number: If you do not have your IEC number handy, you can use your Permanent Account Number (PAN). The system links your IEC to your PAN, making this a reliable alternative. Ensure you enter your PAN exactly as it appears on your income tax records, including uppercase letters and correct numeric sequence.

After entering either your IEC or PAN, carefully review the input for any typos or formatting errors. Even a single incorrect digit or letter can result in a “not found” response.

Complete the CAPTCHA Verification

To prevent automated bots from accessing the system, a CAPTCHA image will appear on the screen. This typically consists of a distorted string of alphanumeric characters. Carefully type the characters exactly as shown into the input box. If the CAPTCHA is unclear, click the refresh icon to generate a new one. Avoid using automated tools or scripts to bypass this step, as they are ineffective and may trigger security blocks.

Submit and View Results

After entering your details and completing the CAPTCHA, click the “Submit” button. The system will process your request and display your IEC status within seconds. The result page will show the following information:

• IEC Number
• Entity Name (as registered)
• PAN Number
• Address of the IEC Holder
• Date of Issue
• Date of Expiry (if applicable)
• Current Status: Active, Inactive, Suspended, or Cancelled

If your IEC is marked as “Active,” your code is valid and ready for use in customs documentation and foreign exchange transactions. If the status is “Inactive,” “Suspended,” or “Cancelled,” you must take immediate corrective action as outlined in the “Best Practices” section of this guide.

Download or Print the Status Certificate

For official record-keeping and submission to banks, customs authorities, or logistics partners, you can download a digital copy of your IEC status certificate. Look for the “Download” or “Print” button on the results page. The system generates a PDF document containing your IEC details, verification timestamp, and an official digital signature from DGFT. Save this file securely and maintain backups in both digital and printed formats.

What If the Status Is Not Found?

If the system returns a message stating “IEC Not Found,” there are several possible reasons:

• You entered an incorrect IEC or PAN number.
• Your application is still under processing and has not yet been approved.
• Your IEC was never issued due to incomplete documentation.
• Your IEC has been cancelled or deactivated without notification.

In such cases, revisit your application records. If you recently applied, wait 3–5 working days and try again. If the issue persists, refer to the “Tools and Resources” section for alternative verification methods or contact your authorized DGFT facilitator.

Best Practices

Consistently monitoring and maintaining your IEC status is not merely a compliance requirement—it’s a strategic necessity for any business involved in cross-border trade. Below are industry-tested best practices to ensure your IEC remains valid, accessible, and fully functional at all times.

1. Regularly Check IEC Status Monthly

Do not wait until you are preparing a shipment to verify your IEC status. Set a monthly calendar reminder to log in to the DGFT portal and confirm your IEC remains active. Changes in status—such as suspension due to non-filing of annual returns or discrepancies in documentation—can occur without direct notification. Proactive checks prevent last-minute disruptions.

2. Keep Your Contact and Address Details Updated

The DGFT requires accurate and current information for all IEC holders. If your business address, email, or phone number changes, update your IEC details immediately through the “Modify IEC” feature on the portal. Outdated contact information can lead to missed communications regarding compliance requirements, audits, or renewal notices.

3. File Annual Returns on Time

Every IEC holder is required to file an Annual Return (Form IEC-1) by June 30th of each financial year. Failure to file can result in the automatic suspension of your IEC. Use a digital calendar or accounting software to set reminders for this deadline. If you are unable to file on time due to exceptional circumstances, submit a written explanation along with supporting documents to your regional DGFT office to avoid penalty.

4. Maintain Digital and Physical Records

Always retain copies of your IEC application, approval letter, status certificates, and annual return acknowledgments. Store these documents in a secure cloud-based system (e.g., Google Drive, Dropbox) with encrypted access. Additionally, print and file hard copies in your business records. These documents may be required during customs inspections, bank audits, or GST reconciliations.

5. Link IEC with GST and Bank Accounts

Ensure your IEC is correctly linked with your Goods and Services Tax (GST) registration and your business bank account. Many banks require IEC validation before processing foreign remittances. Similarly, GST portals now cross-verify IEC data during export-related refund claims. Discrepancies between these systems can delay refunds or trigger compliance flags.

6. Avoid Using Third-Party Portals for IEC Verification

While several private websites claim to offer IEC status checks, many are outdated, inaccurate, or designed to collect personal data. Always rely on the official DGFT portal for verification. Third-party platforms may provide misleading information or charge unnecessary fees for services that are free on the government site.

7. Notify DGFT of Business Changes

If your business undergoes structural changes—such as a change in ownership, merger, name change, or relocation—file for IEC modification immediately. Failure to do so may result in your IEC being flagged for mismatched records, leading to suspension. Use the “Modify IEC” option on the DGFT portal and upload supporting documents like incorporation certificates, partnership deeds, or board resolutions.

8. Monitor for Suspension Notices

Although the DGFT does not send physical notices, they may communicate suspension or cancellation via email or SMS if your registered contact details are current. Ensure your email inbox and mobile number linked to your IEC are active. If you receive a notice, respond promptly with corrective documentation to reinstate your IEC.

Tools and Resources

Managing your IEC status becomes significantly easier when you leverage the right digital tools and official resources. Below is a curated list of essential tools and resources to streamline your IEC compliance process.

Official DGFT Portal

https://dgft.gov.in – This is the primary and only authoritative source for IEC-related services. The portal offers a secure, encrypted interface for application, modification, status checks, and document downloads. Bookmark this site and use it exclusively for all IEC matters.

Firewall-Protected Browsers

For enhanced security when accessing government portals, use browsers with built-in privacy and tracking protection. Google Chrome, Mozilla Firefox, and Microsoft Edge (Chromium version) are recommended. Disable browser extensions that interfere with form submissions or CAPTCHA validation.

Document Scanning and Cloud Storage

Use mobile apps like Adobe Scan, CamScanner, or Microsoft Lens to digitize physical IEC documents. Save scanned copies in cloud storage with folder structures such as:

• IEC > Application > 2024
• IEC > Status > 2024
• IEC > Annual Return > 2023

Enable two-factor authentication on your cloud account to prevent unauthorized access.

Calendar and Reminder Apps

Use digital calendars like Google Calendar or Microsoft Outlook to set automated reminders for:

• Annual IEC Return (June 30)
• IEC Renewal (if applicable)
• Quarterly compliance checks

Set alerts 15 days in advance to allow time for document preparation.

IEC Verification APIs for Businesses

Large exporters and logistics firms can integrate DGFT’s IEC verification APIs into their ERP or logistics management systems. These APIs allow real-time validation of IEC numbers during shipment creation, reducing manual errors. Contact DGFT’s technical support team to inquire about API access for enterprise users.

DGFT Helpdesk and Regional Offices

If you encounter technical issues on the portal or require clarification on documentation, you can reach out to your nearest DGFT regional office. A list of regional offices with contact details and jurisdiction maps is available under the “About Us” section of the DGFT website. Visit in person or send a formal email with your IEC number and query for a documented response.

Training Resources and Webinars

The DGFT periodically conducts free online webinars on import-export compliance, including IEC management. Subscribe to the DGFT newsletter or follow their official social media channels (LinkedIn, Twitter) to receive invitations. These sessions are invaluable for new exporters and provide updates on policy changes affecting IEC validity.

Third-Party Compliance Software

While direct use of third-party websites for IEC checks is discouraged, reputable compliance software platforms like Zoho Inventory, Tally.ERP 9, and ClearTax offer IEC validation modules integrated with GST and customs data. These platforms automatically cross-check IEC status during invoice generation and export filing, reducing human error. Ensure the software provider is certified by the National Informatics Centre (NIC) or has a partnership with DGFT.

Real Examples

Understanding how IEC status checks play out in real business scenarios helps contextualize the importance of compliance. Below are three detailed case studies illustrating common situations and their resolutions.

Example 1: Startup Exporter – Delayed Shipment Due to Unverified IEC

Scenario: A new textile exporter in Tiruppur, Tamil Nadu, applied for an IEC in January 2024. By March, they received a purchase order from a buyer in the UAE and prepared a shipment. However, their bank refused to process the foreign remittance, citing an “unverified IEC.”

Action Taken: The exporter logged into the DGFT portal and checked their IEC status. The system showed “Application Under Process.” They had not received any email or SMS update. Upon reviewing their application, they realized they had uploaded a blurred copy of their PAN card. They resubmitted the corrected document through the “View Application” section and received approval within 48 hours.

Outcome: The IEC was activated, the bank released the payment, and the shipment was dispatched on time. The exporter now checks their IEC status every Monday and keeps digital backups of all submitted documents.

Example 2: Established Manufacturer – IEC Suspended for Non-Filing

Scenario: A machinery manufacturer in Ludhiana had been exporting for over 12 years. In 2023, they missed filing their Annual Return due to internal restructuring. In May 2024, their customs broker informed them that their IEC was suspended. All pending shipments were halted.

Action Taken: The company accessed the DGFT portal and confirmed their IEC status as “Suspended.” They immediately filed the overdue Annual Return (Form IEC-1) for FY 2022–23 and submitted a written explanation citing operational transition. Within 10 working days, the DGFT office reviewed the submission and reinstated the IEC.

Outcome: The IEC was reactivated, and shipments resumed. The company now uses an automated accounting system with built-in compliance alerts to ensure annual returns are filed before June 30.

Example 3: Importer – IEC Mismatch with GST

Scenario: An electronics importer in Mumbai noticed that their GST refund claims for imported components were being rejected. The GST portal displayed a warning: “IEC Number does not match with registered entity.”

Action Taken: They checked their IEC status on the DGFT portal and confirmed the IEC was active. However, upon comparing the entity name on their GST registration (Mumbai Electronics Pvt. Ltd.) with the IEC record (Mumbai Electronics Private Limited), they found a discrepancy in the legal suffix.

They submitted a modification request on the DGFT portal, attaching a copy of their Certificate of Incorporation. The DGFT updated the IEC record to match the GST entity name. The GST portal then automatically synchronized the change within 72 hours.

Outcome: The refund was processed, and future import documentation was aligned across all platforms. The company now conducts quarterly cross-verification between IEC, GST, and bank records.

FAQs

Is it mandatory to check IEC status regularly?

Yes. While the DGFT does not mandate monthly checks, failing to verify your IEC status can lead to operational disruptions. Banks, customs authorities, and logistics partners require a valid and active IEC to process international transactions. Regular checks are a critical part of risk management in export-import businesses.

Can I check someone else’s IEC status?

You can only check the IEC status of an entity if you have their correct IEC number or PAN. The system does not allow searches by business name or address alone. This restriction protects privacy and prevents unauthorized access to trade data.

What should I do if my IEC is cancelled?

If your IEC is cancelled, you must submit a fresh application for a new IEC. The previous code cannot be reinstated. Ensure all outstanding compliance issues (e.g., unpaid fees, unfiled returns) are resolved before applying. A new IEC will be issued with a new number.

Does IEC have an expiry date?

IEC is a lifetime code and does not expire. However, it can be suspended or cancelled due to non-compliance. As long as you file annual returns and maintain accurate records, your IEC remains valid indefinitely.

Can I use the same IEC for multiple business units?

No. Each legal entity (e.g., separate company, partnership, or proprietorship) must hold its own IEC. Even if you operate multiple branches under one PAN, each distinct business unit must apply for a separate IEC.

What happens if I forget my IEC number?

If you forget your IEC number, use your PAN to retrieve it via the “Check IEC Status” page on the DGFT portal. Your IEC will be displayed along with your entity details. If your PAN is not linked, you will need to contact your regional DGFT office with proof of identity and business registration.

Can I apply for IEC without a PAN?

No. PAN is mandatory for IEC application. The DGFT uses PAN as the primary identifier to link IEC with tax records. Individuals without a PAN must first obtain one from the Income Tax Department before applying for an IEC.

How long does it take to get an IEC after application?

Typically, IEC is issued within 7–10 working days after a complete application is submitted. Delays may occur if documents are incomplete or require verification. You can track your application status using the application reference number provided at submission.

Do I need to renew my IEC every year?

No. IEC is a one-time registration. However, you must file an Annual Return every year by June 30 to keep it active. Failure to file may lead to suspension.

Can a foreign company apply for an IEC in India?

Yes. Foreign entities conducting import or export activities in India can apply for an IEC through an authorized Indian agent or representative. The application must include a notarized power of attorney and proof of legal registration in the home country.

Conclusion

Understanding how to check IEC status is not just a procedural formality—it is a foundational element of successful international trade operations in India. Whether you are a small-scale exporter, a large manufacturing firm, or a new entrant in the global market, your IEC serves as your gateway to cross-border commerce. Regular verification ensures compliance, prevents financial and logistical disruptions, and builds trust with banks, customs, and international buyers.

By following the step-by-step guide outlined in this tutorial, adopting best practices, utilizing the recommended tools, and learning from real-world examples, you can maintain full control over your IEC status at all times. Avoid complacency. Even a single day of inactive status can halt shipments, delay payments, and damage your business reputation.

Make IEC status checks a non-negotiable part of your monthly compliance routine. Bookmark the DGFT portal, set calendar alerts, and keep digital records. In the dynamic world of global trade, proactive compliance is not optional—it is essential. Stay informed, stay updated, and let your IEC remain active, accurate, and always ready to support your international ambitions.