How to Apply for Import Export Code

The Import Export Code (IEC) is a unique 10-digit identification number issued by the Directorate General of Foreign Trade (DGFT) under the Ministry of Commerce and Industry, Government of India. It is mandatory for any individual or business entity engaged in international trade—whether importing goods into India or exporting goods from India. Without a valid IEC, customs clearance for international shipments cannot be processed, and banks will not process foreign exchange transactions related to trade. This code serves as the primary identifier for all import-export activities and is linked to your PAN (Permanent Account Number), ensuring regulatory compliance and traceability across global trade channels.

Obtaining an IEC is not merely a procedural requirement—it is a strategic necessity for businesses aiming to expand beyond domestic markets. Whether you are a small-scale manufacturer, an e-commerce seller exporting handmade goods, or a large corporation sourcing raw materials internationally, the IEC unlocks access to global supply chains, export incentives, and duty drawback schemes. In today’s interconnected economy, having an IEC positions your business as legitimate, compliant, and ready to compete on an international scale.

This guide provides a comprehensive, step-by-step roadmap for applying for an Import Export Code. We cover everything from eligibility criteria and documentation to digital submission, verification, and post-approval compliance. You’ll also discover best practices to avoid common pitfalls, essential tools to streamline the process, real-world examples of successful applications, and answers to frequently asked questions. By the end of this tutorial, you will have the confidence and clarity to secure your IEC efficiently and begin your journey in international trade.

Step-by-Step Guide

Step 1: Confirm Eligibility

Before initiating the application process, verify that you meet the basic eligibility criteria for an Import Export Code. The IEC is available to individuals, partnerships, private limited companies, limited liability partnerships (LLPs), trusts, societies, and even government entities engaged in import or export activities. There is no minimum turnover requirement, and even first-time traders can apply. However, you must have a valid Permanent Account Number (PAN) issued by the Income Tax Department, as the IEC is directly linked to your PAN.

Foreign nationals or entities without an Indian PAN are not eligible for an IEC unless they have a registered business entity in India. If you are applying on behalf of a company, ensure the authorized signatory has the legal authority to represent the organization. Sole proprietors can apply using their personal PAN, while corporate entities must use the company’s PAN. Remember: the IEC is non-transferable and tied to the legal entity that applied for it.

Step 2: Gather Required Documents

Preparing accurate and complete documentation is critical to avoid delays or rejection. The following documents are mandatory for an IEC application:

• PAN Card of the applicant (individual or company)
• Proof of business address—a copy of a recent electricity bill, rent agreement, or property tax receipt (not older than three months)
• Bank certificate issued by the branch manager, confirming the existence of the current account and the name of the authorized signatory. The certificate must be on bank letterhead and stamped
• Identity proof of the applicant (Aadhaar card, voter ID, passport, or driver’s license)
• Photograph of the applicant (recent, passport-sized, white background)
• Copy of partnership deed or MOA/AOA (for firms, LLPs, or companies)
• Cancelled cheque (to verify bank account details)

Ensure all documents are clear, legible, and in PDF or JPEG format if submitting online. Scanned copies must not be blurred or cropped. If you are applying for a company, the authorized signatory must be a director or partner listed in the incorporation documents. For proprietorships, the individual applicant must be the sole owner as per business registration records.

Step 3: Visit the DGFT Portal

The entire IEC application process is conducted digitally through the official DGFT portal: https://dgft.gov.in. Navigate to the homepage and locate the “IEC” section under “Services.” Click on “Apply for New IEC” or “Apply for IEC” (the exact wording may vary slightly with portal updates).

You will be redirected to a login page. If you already have a registered account on the DGFT portal, log in using your credentials. If not, click on “Register” and create a new account using your PAN and email address. The registration process requires verification via OTP sent to your registered mobile number and email. Once verified, you can proceed with the IEC application.

It is advisable to use a desktop or laptop with a stable internet connection for this process. Mobile browsers may not support all features of the portal, leading to incomplete form submissions or upload failures.

Step 4: Fill Out the IEC Application Form

After logging in, you will be presented with Form IEC-1, the official application form for the Import Export Code. This form is divided into multiple sections:

• Applicant Details: Enter your full legal name, address, contact information, and PAN. For companies, enter the registered name and corporate address.
• Business Type: Select the appropriate category—Proprietorship, Partnership, Private Limited Company, LLP, etc.
• Principal Place of Business: Provide the complete postal address where the business is operated. This must match the address on your proof of business address document.
• Bank Details: Enter the name of the bank, branch, account number, and IFSC code. This must correspond exactly with the bank certificate you uploaded.
• Authorized Signatory: Provide full name, designation, mobile number, and email of the person authorized to sign on behalf of the business. For sole proprietors, this is typically the owner.
• Activity Details: Indicate whether you are applying for import, export, or both. You may also specify the primary commodity category if known (e.g., textiles, machinery, software services).

Pay close attention to spelling and formatting. Even minor discrepancies—such as an extra space in the address or a mismatched bank account number—can trigger manual verification delays. Double-check all entries before proceeding.

Step 5: Upload Documents

After completing the form, proceed to the document upload section. The portal allows you to upload up to five files in PDF, JPEG, or PNG format, with a maximum size of 2 MB per file. Upload the following in the correct order:

• Copy of PAN Card
• Proof of Business Address
• Bank Certificate
• Identity Proof
• Cancelled Cheque
• Partnership Deed / MOA / AOA (if applicable)

Label each file clearly—for example, “PAN_Card_JohnDoe.pdf” or “Bank_Certificate_ABC_Pvt_Ltd.jpg.” This helps DGFT officers process your application faster. Avoid uploading irrelevant documents or multiple copies of the same file. Only submit what is explicitly requested.

Before final submission, preview your uploads to ensure they are not upside down, cropped, or partially obscured. If the portal indicates a file upload error, try re-saving the document in a different format or reducing its resolution.

Step 6: Pay the Application Fee

The application fee for a new IEC is ₹500 (Five Hundred Indian Rupees), payable online through net banking, debit/credit card, or UPI. The portal will display the payment gateway after you confirm all details. Complete the transaction securely and retain the payment receipt.

Note: The fee is non-refundable, even if your application is rejected due to incomplete documentation. Ensure all information is accurate before proceeding to payment. If you encounter payment failure, do not attempt multiple payments. Wait for 24 hours, check your bank statement, and contact DGFT support through the portal’s inquiry form if the payment is deducted but the status does not update.

Step 7: Submit and Track Application

Once payment is confirmed, click “Submit Application.” You will receive an on-screen confirmation and an email with your application reference number. Save this number—it is your primary tracking identifier. The reference number typically follows the format: IEC/2024/XXXXXXX.

After submission, your application enters a verification queue. The DGFT typically processes applications within 7 to 15 working days, depending on document clarity and volume. You can track your application status by logging into the DGFT portal and selecting “Track IEC Application Status.”

During this time, the system may flag your application for clarification. If so, you will receive an email or portal notification requesting additional information or corrected documents. Respond promptly—delays in providing clarifications can extend processing time beyond 30 days.

Step 8: Receive and Activate Your IEC

Upon approval, you will receive an email notification with a link to download your digital IEC certificate. The certificate is issued in PDF format and includes your 10-digit IEC number, name, address, date of issue, and a digital signature from DGFT. Print a copy for your records and store the digital version securely.

Activation is automatic upon issuance. You may begin using your IEC immediately for customs documentation, bank transactions, and export incentives. Your IEC number will also be linked to your PAN in the Income Tax database, enabling seamless compliance with tax and trade regulations.

It is recommended to update your IEC details on all business platforms, including your website, invoices, shipping labels, and supplier portals. Ensure that all international partners and logistics providers have your correct IEC number to avoid shipment delays.

Best Practices

Ensure Document Consistency Across All Submissions

One of the most common reasons for IEC application rejection is inconsistency between documents. For example, if your business address on the electricity bill is “123 Main Street, Delhi,” but your bank certificate lists “123 Main St., Delhi,” the system may flag this as a discrepancy. Always use the full, official address as registered in your PAN or incorporation documents. Avoid abbreviations unless they are universally recognized (e.g., “St.” for Street, “Rd.” for Road).

Use a Dedicated Business Bank Account

While individuals can use personal bank accounts for IEC applications, it is strongly advised to open a separate current account for your import-export business. This not only enhances professionalism but also simplifies accounting, tax reporting, and audit trails. Banks are more likely to issue certificates for business accounts, and the DGFT prefers clear separation between personal and commercial transactions.

Apply Early and Avoid Peak Seasons

DGFT processing times can increase significantly during fiscal year-end (March) or during major trade fairs and export promotion events. Apply at least 30 days before you plan to initiate your first shipment. Early applications allow time for corrections and reduce the risk of missed deadlines for incentive claims or customs clearances.

Keep Digital and Physical Copies

Store your IEC certificate in multiple secure locations: cloud storage (Google Drive, Dropbox), encrypted USB drive, and printed hard copy. The digital certificate is legally valid, but having a physical copy is useful for customs agents, port authorities, or auditors who may not have internet access. Always carry a printed copy when traveling for trade-related purposes.

Update IEC Details Promptly

Your IEC is not static. If your business address changes, the authorized signatory is replaced, or your company structure is modified (e.g., from proprietorship to private limited), you must update your IEC within 30 days. Failure to update can result in suspension of your code and disruption of international shipments. Use the “Modify IEC” option on the DGFT portal to submit changes with supporting documents.

Link IEC with GST and E-Way Bill

For businesses operating under the Goods and Services Tax (GST) regime, ensure your IEC is linked to your GSTIN. This integration enables automatic validation during export declarations and e-way bill generation. Visit the GST portal, navigate to “Services > User Services > Link/Unlink IEC,” and follow the prompts. This step is crucial for availing export-related GST refunds and duty drawbacks.

Monitor IEC Validity and Renewal

Unlike some licenses, the IEC does not expire. Once issued, it remains active for life unless revoked due to fraud or non-compliance. However, if you have not conducted any import or export activity for five consecutive years, the DGFT may mark your IEC as inactive. To reactivate, submit a letter explaining the reason for inactivity and a recent bank statement. Proactively maintaining activity—even minimal—is the best way to avoid administrative hassles.

Tools and Resources

Official DGFT Portal

The Directorate General of Foreign Trade (DGFT) portal is the only authorized platform for IEC applications. Bookmark this site and use it exclusively for all IEC-related tasks, including tracking, modification, and downloading certificates. Avoid third-party websites claiming to expedite IEC issuance—they often charge excessive fees and may compromise your personal data.

DGFT Helpdesk and FAQs

The DGFT portal includes a comprehensive FAQ section and a searchable knowledge base. Before contacting support, browse these resources. Common issues such as forgotten passwords, document upload errors, and payment discrepancies are often resolved with a few clicks. The portal also offers downloadable PDF guides for each form, which are invaluable for first-time applicants.

Export-Import Data Bank (EIDB)

The Export-Import Data Bank, accessible via the DGFT website, provides real-time insights into export trends, commodity-wise trade data, and country-specific import regulations. While not directly related to IEC application, this tool helps you understand market demand and identify potential export destinations after obtaining your code.

Accounting and Document Management Software

Tools like Tally.ERP 9, Zoho Books, and QuickBooks can help you manage your import-export transactions, link your IEC to invoices, and generate compliance reports. Integrate your IEC number into your invoicing templates to ensure consistency across all commercial documents. These platforms also allow you to store scanned copies of your IEC certificate and other trade documents in a centralized, searchable database.

Mobile Apps for Trade Compliance

Several mobile applications, such as “India Trade” and “DGFT Mobile,” provide push notifications for policy changes, export incentives, and IEC status updates. While these apps do not replace the official portal, they serve as useful companions for staying informed on the go. Ensure you download apps only from official government sources or verified app stores.

Legal and Trade Advisory Platforms

For businesses venturing into complex export markets (e.g., the EU, USA, or Middle East), consider subscribing to legal advisory platforms like LexisNexis India or Vakilsearch. These services offer guidance on product-specific regulations, labeling requirements, and customs duties in target countries—complementing your IEC with strategic trade intelligence.

Real Examples

Example 1: Small Business Exporting Handmade Jewelry

Sunita, a jewelry artisan from Jaipur, wanted to sell her handcrafted silver pieces to customers in the United States. She had no prior export experience but knew she needed an IEC to ship via courier services like DHL or FedEx. She followed the steps outlined above:

• Used her personal PAN and Aadhaar card
• Submitted her home address as the business address (with a utility bill)
• Provided a bank certificate from her local cooperative bank
• Uploaded a cancelled cheque and a photograph

Her application was approved in 10 working days. She linked her IEC to her Shopify store and began using it on all export invoices. Within six months, she exported over 200 orders and qualified for the Merchandise Export from India Scheme (MEIS) incentive, which provided her with a 5% cash reward on export earnings.

Example 2: Startup Importing Eco-Friendly Packaging Materials

A Delhi-based startup, GreenPack Solutions, aimed to import biodegradable packaging materials from Thailand to replace plastic in their e-commerce fulfillment center. The founder, Arjun, applied for an IEC under his private limited company’s PAN. He encountered an issue when the bank certificate did not include the company’s authorized signatory’s designation.

He revised the certificate, obtained a new one from his bank with the correct title (“Director”), and resubmitted. The revised application was approved within 12 days. He then used his IEC to file a Bill of Entry with customs and claimed duty exemption under the Foreign Trade Policy for raw materials used in environmentally sustainable products.

Example 3: Manufacturer Expanding to Africa

A small textile manufacturer in Ludhiana, Punjab, wanted to export cotton fabric to Nigeria. His existing IEC was issued under his proprietorship name, but he had recently incorporated a private limited company. He applied for a new IEC under the company’s PAN and simultaneously applied to deactivate the old proprietorship IEC. DGFT approved the new IEC and automatically deactivated the old one, ensuring no duplication or compliance conflict.

He then registered on the Indian Trade Portal and connected with a trade promotion council to identify Nigerian importers. His IEC enabled him to participate in virtual trade fairs and secure his first bulk order worth ₹8.5 lakh.

FAQs

Is it mandatory to have an IEC for importing goods into India?

Yes, an IEC is mandatory for all importers, regardless of the value or frequency of imports. Even if you are importing a single shipment for personal use or business purposes, customs authorities will require a valid IEC for clearance. Exceptions apply only to government departments and diplomatic missions, which operate under separate protocols.

Can I apply for an IEC if I don’t have a registered business?

Yes. Sole proprietors can apply using their personal PAN without needing a formal business registration. However, you must provide proof of business address and a bank account in the name of the applicant. The IEC will be issued in your personal name, but you can use it for commercial import-export activities.

How long does it take to get an IEC after applying?

Typically, it takes 7 to 15 working days. If your documents are complete and accurate, you may receive your IEC within a week. Delays occur if documents are unclear, mismatched, or if additional verification is required. Applications submitted during peak periods (e.g., March or after policy announcements) may take longer.

Can I use the same IEC for multiple businesses?

No. Each legal entity must have its own IEC. If you own multiple businesses (e.g., a sole proprietorship and a private limited company), each must apply separately using their respective PANs. Sharing or transferring an IEC between entities is prohibited and may lead to penalties.

What happens if I lose my IEC certificate?

You can download a fresh copy anytime from the DGFT portal using your application reference number and login credentials. There is no need to reapply. The digital certificate is legally valid and has the same status as the original printed version.

Do I need to renew my IEC every year?

No. The IEC is valid for life. However, if you have not engaged in any import or export activity for five consecutive years, your IEC may be marked as inactive. You can reactivate it by submitting a request along with a recent bank statement and a brief explanation.

Can a foreigner apply for an IEC?

Only if they have a registered business entity in India. Foreign nationals without an Indian PAN or a registered company in India are not eligible. However, foreign companies can appoint an Indian agent or subsidiary to apply for an IEC on their behalf.

Is the IEC number the same as the GSTIN?

No. The IEC is a 10-digit code issued by DGFT for international trade, while the GSTIN is a 15-digit number issued under the Goods and Services Tax regime for domestic taxation. They are linked for compliance purposes but serve different functions. Both are required for seamless export operations.

Can I apply for an IEC if my business is not yet operational?

Yes. You can apply for an IEC even if you have not made your first shipment. Many businesses apply in advance to be ready for market entry. However, you must provide a valid business address and bank account. If you later cancel your plans, there is no penalty for not using the IEC.

What should I do if my IEC application is rejected?

Review the rejection reason provided in the portal notification. Common causes include mismatched documents, incomplete fields, or expired bank certificates. Correct the errors, re-upload the documents, and resubmit. There is no additional fee for resubmission. Ensure you respond within 30 days to avoid application closure.

Conclusion

Applying for an Import Export Code is a straightforward, digital-first process designed to empower Indian businesses to participate in global trade. By following the step-by-step guide outlined in this tutorial, you can secure your IEC without unnecessary delays or complications. The key to success lies in preparation—ensuring your documents are accurate, your information is consistent, and your submission is made through the official DGFT portal.

Once you hold your IEC, you unlock more than just the ability to move goods across borders. You gain access to government incentives, international buyer networks, and the credibility that comes with being a registered trader. Whether you are a solo entrepreneur shipping handmade crafts or a corporate entity managing global supply chains, your IEC is your gateway to the world.

Remember: compliance is not a burden—it is a competitive advantage. Regularly update your details, link your IEC with GST and banking systems, and stay informed about trade policy changes. Use the tools and resources mentioned to streamline your operations and avoid common pitfalls.

International trade is no longer reserved for large corporations. With the right preparation and a valid IEC, even the smallest business can become a global player. Start today. Secure your code. Begin your journey beyond borders.